A board meeting is a strategic meeting for the company, where it evaluates its past performance, participates in discussions and approves plans of action to assist the organization through its various phases of growth. Most often, these plans are for new policies, projects or organizational expansions that require coordination between various teams and departments within the company.
A well-planned agenda for meetings is vital for a productive board meeting. This helps everyone be on the same page when discussing issues. This also reduces distractions such as unnecessary conversations and chatter that is not productive. Add a “parking area” at the end of your agenda, to move smaller topics to the back. This allows you to concentrate on the most important issues first.
It’s also vital that all attendees remain focused on the task at the moment. If the Board Member is interrupting https://boardroomsource.com/how-to-organise-a-successful-virtual-board-meeting/ others or behaving in a non-conformist manner it’s the Board Chair’s responsibility to restore the order. This could mean temporarily suspending a meeting until the offending person is calm or calming down, or even permanently adjourning if the behavior persists.
Every board meeting must be recorded with detailed minutes. The board secretary or minutes keeper is responsible to record every discussion or decision in a way that is simple to comprehend. This includes the specifics of all motions, such as the person who backed them, and whether they were approved by voice or count. The minutes will contain the reason for every dissenting vote.
